Change in Name

Change in Name A student who desires to have a change made in his name as recorded in the university record shall apply to the Controller of Exam, Shivaji University, Kolhapur in prescribed form. The change of name in the records of the university may be sanctioned on any one of the following grounds, namely…

• Marriage (Ladies),
• Adoption,
• A person who has assumed a new name in such circumstance as may be specified by the order of the Central Govt. or a State Govt.

No change in his/her name will be made in the past records of the University. Documents required for change in name are as follows and must accompany the application for change in name.

• Maharashtra State Govt. Gazette (Original copy)
• Affidavit (Ladies) (Original copy)
• Marriage Certificate (Ladies) (Original copy)
• Photo copy of the Statement of Marks of last examination

College students should send application through the principal of his college. The prescribed fee for change in name is Rs.20/-.

• The candidate should apply along with the attested copy of the 12th Standard and/or last eligible examination (on which candidate’s eligibility is finalized.).
• After the necessary changes in permanent documents, corrected copy/ies of the statement/s of the marks and other certificates shall be issued on the payment of the fees applicable at that time.

Photo copy of Answer Book

Issue of photo copy of the Assessed answer book/s

• The candidate, except from Engineering faculty, should directly apply to the Controller of Examination for the Photo Copy/ies in the prescribed form duly filled in and signed by the examinee.
• The photo copies of the (University theory examinations only) will be supplied on the payment of non refundable fee per answer book which shall have to be paid by the examinee/s by cash at Cash Section of the Shivaji University or by the Demand Draft in the favour of The Finance and Accounts Officer, Shivaji University, Kolhapur.
• The candidate shall apply for the photo copy/ies of not more than two answer book/s within a period of fifteen days from the date of declaration of the result.
• The photo copies of the answer book/s will be provided to the students / examinees by the University by the registered post / speed post / courier.
• The photo copies so obtained by the examinee/s are for his/her exclusive and relevant use. If the applicant desires he can use it only for the purpose of getting redressal of the grievances through the redressal mechanism provided by the university under these rules.
• After getting the Photo copy of the answer book/s if the candidates finds any error in the assessment like incorrect totalling or unassessed portion of the answer books he/she can apply for the rectification of these errors within seven days from the receipt of the photo copy in the prescribed form. However, if the examinee is not satisfied with the marks awarded to him / her by the original examiner, he/she shall apply for redressal of grievances to the Controller of Examination, Shivaji University, Kolhapur in the prescribed form, challenging the valuation done.
• The photo copy and revaluation facility is to be regarded as a special facility and not a right in the strict sense of the term.
• The University will supply photo copy as it is, blocking the name and signature of examiner / moderator.
• Supply of photo copy/ies of the assessed answer book/s and redressal of grievances are additional facilities to the students and such matters will be regulated in accordance with the relevant ordinances, regulations and rules made by the university office in that behalf.

Verification of Marks

Verification of answer book/s (Ordinance O.105) 

The facility of verification is provided to the candidates as per the ordinance No. 105. The extract of ordinance 105 is as below: 

O.105 Verification of Marks: Information as to whether a candidates answer in any particular head or heads of university examination have been examined and marked, will be supplied to the candidate on his forwarding an application accompanied by a fee for a each head with in fifteen days of the declaration of the results of the said examination. The verification fee so charged will not be refunded to the candidate. Additional information regarding verification is as under:

• The result of the examination will be displayed on the internet (www.unishivaji.ac.in) on the date of declaration of the result.
• The marks statement and ledgers will be sent to the concerned college / institutions on the day of declaration of result by hand / courier / post.
• The application for verification from students of Engineering faculty should be submitted through principal of concerned college. However other students can submit their applications directly.
• The candidates shall apply in the prescribed form which can be obtained from the concerned college.
• The application in the prescribed form along with prescribed fee must be submitted to the university within 15 days of the date of declaration of results. Late applications will not be entertained.
• Candidate shall mentioned clearly the subjects for which verification is to be don, in the application form along with other essential information.
• The candidate is permitted to apply for verification for maximum of three subjects per examination.
• The verification of marks facility includes checking of totalling of marks and whether all questions or sub questions are assessed and marked or not. It does not includes reassessment / revaluation by other examiner.
• The colleges shall submit applications received from the examinees immediately on the next day to the Controller of Examination, Shivaji University, Vidyanagar, Kolhapur.
• College / institution shall deposit the fees in the university account.
• Result of verification shall be communicated to the examinee within 45 days from the date of declaration of the result.
• Fees paid for verification of marks shall not be refunded in any case.
• Verification facility is not available to the candidates for M.Phil. / Pre-Ph.D., ADR, entrance examinations, career oriented courses and examinations where grades are awarded.
• The candidates can either apply for verification of marks or for photo copies of the answer books but not for both.

Revaluation of Answer book/s 

As per the directions of the Hon’ble High Court, Mumbai, the facility of revaluation is provided to the candidates through redressal mechanism by Vice Chancellor’s order with effect from April / May 2005 examination: The following procedure has been laid down for the redressal and revaluation purpose:

• The candidate shall directly apply to the Controller of Examination for the photo copy/ies in the prescribed form duly filled in and signed by the examinee.
• The photo copies of the university theory examinations (other than M.Phil./Pre Ph.D., ADR, Entrance Examinations, Career Oriented courses and examinations where grades are awarded) will be supplied on the payment of non-refundable fee per answer book which shall have to be paid by the examinee by cash at Cash Section of the Shivaji University, Kolhapur or by the Demand Draft in favour of the Finance and Accounts Officer, Shivaji University Kolhapur. The amount send by the money order will not be accepted.
• The candidate shall apply for the photo copy of not more than two answer book/s within a period of fifteen days from the date of declaration of the result.
• The photo copies of the answer book/s will be provided to the students / examinees by the University by the registered post / speed post / courier.
• The photo copies so obtained by the examinee/s are for his/her exclusive and relevant use. If the applicant desires he /she can use it only for the purpose of getting redressal of the grievances through the redressal mechanism provided by the university under these rules.
• After getting the Photo copy of the answer book/s if the candidates finds any error in the assessment like incorrect totalling or unassessed portion of the answer books he/she can apply for the re-verification in prescribed form stating the errors during the assessment. Candidates applying for re-verification are not eligible to apply for the revaluation through redressal mechanism. However, if examinee finds the mistakes in totalling, un-assessed part and also if he / she is not satisfied with the marks awarded to him / herby the original examiner, he/she shall apply for redressal of grievances, for revaluation to the Controller of Examinations, Shivaji University Kolhapur in the prescribed form , challenging the valuation done by the original examiner. In such a case, any error / mistake in totalling, unassessed part of answers etc. should be pointed out by the student and will be rectified. Examinee shall apply either for re-verification or redressal of grievances, but not for both. The application for the re-verification of marks or for redressal of grievances (i.e. revaluation), must be done within seven days of the date of receipt of photo copy of the answer book.
• The application form for the redressal of the grievances is available in the university office.
• The application form for redressal of grievances duly filled in along with the photo copy of the answer book/s, marks sheet and detailed question wise justification in the format given in the application form shall be send to the Controller of Examination, Shivaji University, Kolhapur within seven days from the date of receipt of photo copy. The applications not having any justification will not be entertained and will be rejected and in such cases fees paid will not be refunded. The justification or comments of any other expert will not be considered.
• The prescribed application form shall be accompanied by necessary fee per paper in cash at University office or by Demand Draft drawn in favour of The Finance and Accounts Officer, Shivaji University, Kolhapur.
• The photo copy and revaluation facility is to be regarded as a special facility and not a right in the strict sense of the term.
• The applications incomplete in any respect and without justification will be rejected and the fees once paid shall not be refunded.
• The applications complete in all respects, received by the university office in time will arranged faculty, course and subject wise and shall be places before the Redressal Committee for the consideration. If the committee does not accept the justification given by the student and original is held correct then, decision of committee shall be communicated to such student. In such cases no fees shall be refunded.
• If the Redressal Committee finds substance in the examinee’s justification and claim and recommends revaluation then those cases shall be reassessed. After reassessment, if the marks awarded in the answer book/s by the original examiner and the marks obtained after revaluation vary by + - 10% or more of the maximum marks assigned to that paper, the marks after revaluation will be accepted for the revision of the result and the original marks obtained by the candidate in the paper will be treated as null and void. Notwithstanding what is stated above, the marks obtained after revaluation shall be accepted by the university, if the candidate gets the benefit of passing the subject / examination with or without grace marks under the provision of relevant ordinances.
• However, if difference in marks is more than 20% after revaluation, then re-revaluation shall be done and average of the two closest (marks reported to the student, marks of revaluation and marks of re-revaluation) shall be communicated to the students.
• Supply of photo copy/ies of the assessed answer book/s and redressal of the grievances are additional facilities to the students and such matters will be regulated in accordance with the relevant ordinances, regulations and rules made by the university in that behalf.
• Notwithstanding anything contained in these rules the students applying for revaluation shall not as of right be entitled for provisional admission to the following year or term nor they shall be eligible for such admission in the event of change in their result due to revaluation.

Cancellation Of Benefit Of Ordinance

• As per ordinance O.152 those of the students who do not desire to avail themselves of the provisions of any of the ordinances for grace marks for passing in a paper / subjects or part / whole examination, should intimate to the University within one month from the date of declaration of the result to that effect and that they should be permitted to reappear in the paper/s, subject/s or the part / whole examination in which the have passed by availing themselves of the benefit of the grace marks or of the ordinances relating to the condonation of failures as the case may be.
• The student shall submit an application; along with original copy of the statement of marks, requesting to cancel the benefit of ordinance within 30 days form the date of declaration of results.
• The candidate shall pay the required fees for statement of marks applicable at that time. The fresh copy of the statement of marks shall be issued to the candidate within seven days from the receipt of such an application.

LAPSES

LAPSES: Examination Lapses Inquiry Committee 

Lapses Committee Members List

• Lapses Committee: As per provision made under Maharashtra Universities Act 1994 under Section 32 (6) (a) the Board of Examinations constitute Examination Lapses Inquiry Committee in order to investigate and take disciplinary action for malpractices and lapses on the part of candidates, paper setters, examiners, moderators, referees, teachers or any other persons connected with the conduct of examinations. The said committee submit its recommendations to the Board of Examinations under section 32 (6) (b) which shall take disciplinary action in the matter as it deems fit.
• Flying Squad: The Hon. Vice-Chancellor appoints district wise Flying Squads under Ordinance-5 to curb the unfair means cases and tries to maintain sanctity in the conduct of University examinations for every year i.e. March/April and October/November Exam. Sessions. Also, University sends a circular to all affiliated Colleges/Instaurations to co-operate the University to conduct smooth examinations and to avoid unfair means. The cases detected at Exam Center by the Junior/Senior Supervisors or by the Flying Squad are received the University in the sealed envelopes marked as ‘Suspected unfair means cases’.
• Defense: Such types of cases are placed before the Lapses Committee (called as Unfair means Inquiry Committee as per Ordinance-9) for investigation. After serving a Show Cause Notice, if the implicated student fails to appear before the Inquiry Committee on the day, time and place fixed for meeting, the University gives one more opportunity to the concerned student to appear before the Committee in his/her defense. Even after offering two chances if the student concerned fails to appear before the Committee, the Committee shall take decision in his/ her case in absentia on the basis of the available evidence/documents, which shall be binding on the students concerned. The unfair means Inquiry Committee submit its recommendations after considering the cases under Ordinance-9 (12) & (14).
• Punishment: The recommendations of Examination Lapses Committee are accepted by the Board of Examinations under Section 32 (6) (b) or in case of an emergency the Hon. Vice-Chancellor accepts the recommendations of Exam. Lapses Committee under Section 32 (4) on behalf of Board of Examinations. The letters of punishments are then sent to the candidates concerned with a copy endorsed to the Principal of the concerned college for necessary action. The provisions for various types of malpractices and quantum of punishment under O.87 (U.O.9) are as under: